Administrative Assistant - Property Management

Schedule: Monday-Friday, 8:00 AM - 5:00 PM

Pay: $22.00 - $25.00 per hour (DOE)

Job Summary

We are seeking a detail-oriented and highly organized Administrative Assistant to support daily operations within our property management team. This role is ideal for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative tasks while providing excellent service to homeowners, vendors, and internal staff.

Key Responsibilities

• Provide administrative support to property managers and leadership team
• Process and track architectural requests in accordance with community guidelines
• Maintain and manage insurance records for properties and vendors
• Prepare, design, and distribute community newsletters and communications
• Answer phones, respond to emails, and assist homeowners with inquiries
• Maintain organized digital and physical filing systems
• Coordinate with vendors, contractors, and residents as needed
• Assist with scheduling meetings, preparing agendas, and documenting minutes
• Support compliance tracking and documentation for HOA/association requirements
• Perform general office duties including data entry, document preparation, and record keeping

Qualifications

• 2+ years of administrative experience (property management experience preferred)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information with professionalism
• Detail-oriented with strong problem-solving skills
• Ability to work independently and manage deadlines

Preferred Skills

• Experience in HOA or property management environments
• Familiarity with architectural review processes
• Newsletter creation or basic design experience (e.g., Canva or similar tools)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.